AI is already part of private practice, whether you've decided to use it or not. It's in the tools you use for admin. It's in how clients search for a therapist. And increasingly, it's something clients bring into the room themselves.
Most guidance on this sits at one of two extremes: "just use it, it's fine," or enough caution to put you off going near it at all. Neither is much use when you're sitting with a real question — like whether it's alright to use AI to help draft a difficult email, or what you actually need to tell clients now that you use a transcription tool.
This free pack won't hand you one form and tell you you're "AI compliant." That would be too simple, and not particularly safe. Instead, it gives you a clear way to think it through — what you use AI for, whether client data is involved, what belongs on your website versus your privacy notice, and when it's worth checking in with your supervisor, your insurer or a data protection professional.What’s inside the guide
The full 17-page pack (PDF). A calm, practical workbook covering:
A three-tier framework for sorting any AI use by risk — lower risk, pause and assess, or get advice first
A "before you paste" checklist of what never belongs in a general AI tool
Plain-English wording on why therapy data needs extra care
A self-audit to map out where you're already using AI, however lightly
Ready-to-adapt wording for your website, working agreement, privacy notice and client FAQ
A conversation guide for when a client brings ChatGPT into session
Guidance on AI note-taking and transcription — including how to weigh up recording versus live dictation
A plain-English guide to the difference between therapeutic consent, UK GDPR consent, transparency and a DPIA
A reflection page to bring into supervision or your next conversation with your insurer
The editable Template Pack. Nine templates, stripped down to just the wording, ready to copy into Word or Google Docs: an internal AI use policy, website AI statement, working agreement clause, privacy notice paragraph, client FAQ, self-audit, transcription checklist, supervision reflection sheet, and a list of questions to ask your insurer.
Before You Paste: The AI Safety Check. A one-page bonus checklist to keep by your desk — three quick questions to run through before anything client-related goes near an AI tool.Perfect for you if…
• you’re curious about AI but don’t know where to start
• you want support with admin, writing or content
• you struggle with blank-page dread
• you want warm, human, non-salesy output
• you’re tired of spending ages editing generic AI text
• you want to improve your marketing without burning out
• you want business support without feeling like you’re suddenly “doing marketing”
Already using AI a little in your practice, for admin, planning or writing
Curious about AI, but cautious about getting it wrong
Not sure what, if anything, you need to tell clients
Wondering whether your website, working agreement or privacy wording needs an update
Thinking about client data, confidentiality and professional boundaries, and wanting a clearer starting point
I'm Claire Feldman, and I run Prosper in Private Practice — a community for counsellors and therapists building sustainable private practices.
I'm not going to tell you AI will change everything about how you practise, and I'm not going to tell you to avoid it either. Both of those are too simple for what's actually a nuanced, practice-specific question. What I can offer is a grounded, therapist-led way of thinking it through — one that takes confidentiality, professional judgement and your clients' trust as seriously as you do.
This pack is educational and reflective, not a substitute for advice from your professional body, insurer, supervisor or a data protection professional. It's a starting point for your own thinking, not a finished answer.
No — and be wary of anything that claims a single form can do that. This pack helps you think it through properly; it isn't a substitute for advice from your professional body, insurer, supervisor or a data protection professional.
Yes. Most of the pack is about clarifying your thinking before you start, not just tidying up after the fact.
No. There's no software involved — just plain-English checklists, reflection pages and wording you can adapt.
No. It's educational and reflective, written to help you think clearly — not a substitute for legal, insurance or data protection advice specific to your practice.